Governance and working documents

The Council is bound both by the law of England, and its own governing documents. On this page, you can download these documents, which are all Adobe Acrobat (PDF) files. If you need an accessible format, please contact the Clerk.

Financial Regs Apr 2022

The Financial Regulations of a Council govern the financial controls, both internal and external, to protect the public funds of which the Council are elected to be custodians.  This version of the document was adopted by the Council in April 2022.

Standing Orders Mar 2022

The Standing Orders lay out how meetings are conducted and the basis of the governance of the Council.  This is a reviewed version of previous documents from March 2022.

Internal Financial Controls Policy – This policy outlines what measures the Council takes to safeguard public finances.

Terms Of Reference Planning Aug 2022

Finance And Risk Committee (Revised Aug 2022)

Personnel And Estates Committee (Revised Aug 2022)

Terms of Reference Millennium Copse Committee (Revised Aug 2022)

Terms of Reference Committees Representing The Parish Council On Outside Bodies (Revised Aug 2022)

Dispensation policy specifies when and how Councillors with an interest in the business being discussed may take part in a meeting.

Uplyme Members General Notice of Registered Interests – November 2022 – this is a record of pecuniary and other interests declared by Councillors.

Guidance on interests for Councillors from the Government – for information.

Complaints procedure – if you are unhappy with the Council’s service or the way you have been treated by Councillors or officials. Please note that complaints can only be investigated if Councillors were acting in their official rather than private capacity, and the procedure does not cover properly made decisions of the Council with which you disagree.

Uplyme Parish Council and the FOI – how Council information is made public under the Freedom of Information Act (FOI).

Councillors expenses policy what expenses of office may be claimed by Councillors and how these are reimbursed.

Policy on meetings with developers – guidance for Councillors and developers on how pre-application consultations should be conducted.

Performance Management Policy & Appraisal – how our employees performance is managed and the process for developing, rewarding and improving performance.

Social Media Policy – guidelines on how Members and employees interact with the public on social media whilst acting in their official capacity.

Homeworking policy – rules surrounding our employees working from home.

  • The Council is registered as a data controller under the Data Protection Act 1998. You can see the current register entry by typing this reference number – Z2650888 – on the ICO web site.