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Governance and working documents

The Council is bound both by the law of England, and its own governing documents. On this page, you can download these documents, which are all Adobe Acrobat (PDF) files. If you need an accessible format, please contact the Clerk.


3_Uplyme Parish Risk Assessment Schedule-May 2020.pdf
Uplyme Schedule Risk Management. Schedule Risk Analysis (SRA) provides a statistical assessment of the current project schedule.


Appendix-2_Uplyme Business Continuity Plan-April 2020.pdf
Uplyme Parish Council Business Continuity Plan to include changes to scheme of delegation and authorisation of payments with the Financial Regulations


Appendix-1_Uplyme Amendments To Standing Orders Coronavirus-April 2020.pdf – (Covid-19) Emergency amendments to Standing Orders


Uplyme Snow and Ice Plan-Dec 2019 – Uplyme have published a Snow and Ice plan to overcome safety issues when adverse weather comes in. This was approved in January 2020 Full Parish Council meeting.


Terms of Reference Millennium Copse Committee-October 2018 – Rules of guidance for the Millennium Copse Committee. To define the purpose and structures of the committee, whose collection of people have agreed to work together to accomplish a shared goal.


Terms of Reference Finance and Risk Committee-October 2018 – Rules of guidance for the Finance and Risk Committee. To define the purpose and structures of the committee, whose collection of people have agreed to work together to accomplish a shared goal.


Terms of Reference Planning Committee-October 2018 – Rules of guidance for the Planning Committee. To define the purpose and structures of the committee, whose collection of people have agreed to work together to accomplish a shared goal.


Terms of Reference Personnel and Estates Committee-November 2018 – Rules of guidance for the Personnel and Estates Committee. To define the purpose and structures of the committee, whose collection of people have agreed to work together to accomplish a shared goal.


General Privacy Notice-May 2018 – General Data Protection Regulation (“GDPR”) will take effect in the UK from 25 May 2018, this is Uplyme Parish Council’s privacy notice.


Code of Conduct-May 2017 – this regulates the conduct of Councillors acting in their official capacity.


Uplyme Standing Orders-May 2020 – this regulates the conduct of Council business and meetings.


Uplyme Financial Regulations-May 2020 – these regulate how ‘taxpayers’ money is spent by the Council. The Parish Council is responsible in law for ensuring its financial management is adequate and effecting and has adopted financial standing orders to govern the conduct of financial transactions.


Dispensation policy, which specifies when and how Councillors with an interest in the business being discussed may take part in a meeting.


Uplyme Members General Notice of Registered Interests – July 2019 – this is a record of pecuniary and other interests declared by Councillors.


Guidance on interests for Councillors from the Government – for information.


How to complain – if you are unhappy with the Council’s service or the way you have been treated by Councillors or officials. Please note that complaints can only be investigated if Councillors were acting in their official rather than private capacity, and the procedure does not cover properly made decisions of the Council with which you disagree.


Uplyme Parish Council and the Freedom of Information Act– how Council information is made public.


Councillors’ expenses policy – what expenses of office may be claimed by Councillors and how these are reimbursed.


Meetings with developers – guidance for Councillors and developers on how pre-application consultations should be conducted.


Clerks expenses policy and use of internet – how telephone expenses may be claimed by the Clerk and how internet banking may be used to oversee the Council’s accounts.


  • The Council is registered as a data controller under the Data Protection Act 1998. You can see the current register entry by typing this reference number – Z2650888 – on the ICO web site.